Personal data vault Canada/Guide
Personal data vault checklist — what to store in Canada
A practical Canadian personal data vault checklist covers identity documents, proof of income and address, work and education history, household members (spouse, kids, pets), and the scans those forms demand. my-id.ca stores that checklist as structured profiles plus files on Canadian servers, searchable with self-hosted AI and reusable for PDF and web form fill — free for regular users.
Identity and status
Store what forms ask for, not everything you own:
- Legal name, previous names, date of birth, sex/gender as required by forms
- Driver’s licence, passport, PR card / status documents (scans + key numbers/expiry)
- Health card reference if you choose to keep it for school or benefits packages
- SIN only when you knowingly need it for forms — treat as highly sensitive
Work, money, and housing
These fields power job boards, rental applications, and many benefits packages:
- Résumé / CV fields: employers, titles, dates, education, licences
- Proof of income: recent pay stubs or letters you reuse for rentals
- Current and previous addresses, landlord contacts if commonly requested
- Emergency contacts and next of kin
Family and pets
Add each person (and pet) once with their own IDs and notes so multi-person Ontario and federal forms do not require a household rewrite.
How my-id.ca helps you use the checklist
Enter or import fields into your vault, attach scans, search with self-hosted AI, and fill PDFs or web forms from the same source. Hosting and backups stay in Canada; privacy practices are designed to comply with PIPEDA. Start free — no credit card.
Frequently asked questions
Do I need every item before I start?
No. Add the fields for the next form you must complete, then grow the vault. Completeness beats perfection on day one.
Should I store passwords here?
No. my-id.ca is not a password manager. Keep logins in a dedicated password manager; keep life and form data in the vault.
Is this checklist legal advice?
No. It is a practical inventory for common Canadian paperwork. Program-specific requirements can differ.
Where do I create the vault?
my-id.ca — free plan available. Read /personal-data-vault and /trust for product and privacy details.
Verify everything on the Trust page
Every claim about my-id.ca in this guide — hosting, encryption, sub-processors, deletion, breach commitments — is documented on the Trust page, which is the source of truth. Related reading: personal data vault Canada.
Store it once. In Canada. For free.
Create a free my-id.ca account — no credit card — and build the vault that powers your family's forms, PDFs, and document sharing.